Open Office Space

How The Layout Of A Space Dictates “The Vibe” - Lessons From A Jelly

The following is a re-post from the Jelly Long Island blog.  

One of the initial triggers that led to the blog post, Why are there no Coworking Spaces In Long Island?, and eventually into our growing bi-weekly Jelly event, was the book Emergence – The Story of the Centre for Social Innovation.

Emergence is the first of a three part series published by CSI entitled Shared Spaces for Social Innovation. The three part series offers a comprehensive overview of the CSI shared space model.

Part 1 – Emergence – The Story of The Centre for Social Innovation

Part 2 – Rigour – How To Create World-Changing Spaces

Part 3 – Proof – How Shared Spaces Are Changing The World

Having read all three books now, one of the concepts I found most fascinating (especially after our last Jelly) came from Part 2 – Rigour.
The most important thing to remember is that you are not just creating a physical space – you are creating a social, environmental, and psychological space too. Each of these elements deserves careful and deliberate “curating“ to achieve the vision and goals you have set.

Heres Why.

Yesterday’s Jelly was held at the Citibank Conference/Breakout Room, generously donated by Citibank and RXR Realty. As I’ve probably said a hundred times already, “the space was awesome!” We had a huge U-shaped conference table, a big area with couches, private bathrooms and more…the perfect space to aspire to when we are ready to move to a permanent space.

Anyway, as yesterday’s event went on, I was not the only one to realize that the vibe was not quite as energetic as the previous Jelly. While I heard from several folks they were able to get a lot of work done during the day, something was a little off. I even heard the word “library” thrown around a couple of times.

Around 3:30 PM, several of us in attendance gathered outside the work area to discuss the days event, and how we could improve things for Jelly #4.

Larry Reiter, President at EcoEnergy Consulting and Supply Corp, wins the prize for the most insightful post-event feedback. He noted that u-shaped configuration/formal layout of the work area was the culprit for not encouraging as much interaction as there could have been. After thinking about the layout of the room in our previous Jelly, Larry was 100% right.

In our previous location, we made a concerted effort to randomize how the tables were laid out. As a result, people felt much more comfortable walking around the room and interacting with others in attendance. The U-shaped conference configuration tended to limit the interaction in the workspace to only those who were seated right next to each other. Larry’s point was highlighted further during lunchtime where several of the attendees sat together at a rectangular cafeteria table and the conversation flowed much more readily.

While we easily could have adjusted the layout mid-stream yesterday, I am kind of glad we didn’t as it taught us an important lesson about how much the space dictates the overall vibe of the room.

On the positive side, some of the other issues we had during our first two events were non-factors, and most importantly, we added several interesting and passionate members to our growing Long Island Jelly community.

If you’re a Long Island solopreneur, start-up, freelancer or small business and want to work alongside other passionate folks “fighting the fight”, our next Jelly is for you.

Spaces are filling quickly and there is only room for 25 people. To RSVP please click here.

Image Source: Part 2 – Rigour – How To Create World-Changing Spaces

How Do You Encourage Collaboration in Your Shared Office/Coworking Space?

    
The following is a re-post from an article I came across a few weeks ago on Fastcompany.com entitled: 11 Ways You Can Make Your Space as Collaborative as the Stanford d.school. The article gives some very good suggestions for creating a collaborative workspace within an organization. (all 11 suggestions are below)

But what about environments such as coworking spaces or shared office spaces where many different companies are residing in the same space?  As we continue to tour/interview founders and residents of coworking/shared office spaces, here are a few of the questions we will consistently seek answers to.

Is collaboration actively encouraged or does it happen naturally on its own? 

Was the layout of your space specifically designed to encourage collaboration?

Have you made changes to the original design of your space to improve the interaction between your residents?

Does your space offer any special type of furniture/equipment that has increased the collaboration within your space?

We will compile all of our findings and release them as part of a future article as well as a new section on our interactive guide to leasing office space for entrepreneurs and startups. If have founded or worked in a coworking/shared office space, and can speak on behalf of the questions above, please email us: info at openofficespace.com . Of course we will give full credit for any participation. 

Later this week we will be interviewing one of the top office furniture dealers on the east coast to discuss (affordable) new advances in workstation design, specifically as they pertain to maximizing interaction/collaboration in the office.

Here are the 11 suggestions from the Fast Company article:

1. Start with what you have. "We started in a trailer," Kembel points out, "with the 'd.school' as a sign on the table." Kembel's advice: Claim a space and label it.

2. Go to the people who are interested first. Form a crack team of true believers to spearhead your campaign. Revolutions start from the bottom up.

3. Empower your team to change their space. Somebody high enough up the food chain needs to defend this activity against facilities managers who may not be amused. Then, be willing to keep changing things. Try out different ways to configure space to see what works best.

4. Watch the behavior of the group and take notes. Have somebody in your band of innovators own this task. What's working, what isn't? "Try, reflect, modify," says Kembel.

5. Develop group-sized artifacts. Whaa? In short, forget the spreadsheets with the tiny type. "Get your ideas up in big enough form so that others can see and add to them."

6. Keep any prototypes, sketches, or idea-jam artifacts low-rez and not precious. "Don't get too formal too fast," says Kembel. Making things precious locks them in too soon, short-circuiting potential improvements.

7. Show your work in progress. "Put your underwear up on the line and let people comment. But keep it safe," Kembel says. No rude comments allowed.

8. Do something simple to surprise people. At the d.school, they painted the women's restroom lipstick pink, and hung disco balls. "That makes people realize that somebody cares about your experience," Kembel says.

9. Invest more in "we" spaces than in "I" spaces. Cozy nooks for teams, not plush corner offices for the alpha dogs.

10. Mix up seating options. Take the table out of the room and sit on the floor. Vary seat heights. Change customary positions at meetings. For example, put the group leader in the middle, instead of at the head of the table. Try holding a meeting where only standing is allowed. In general, work to lower status markers.

11. Make idea generation and capture easy. Any non-porous surface can be a whiteboard, says Kembel. Buy a sheet of sheer acrylic at Home Depot and mount it on a wall as a writing space. Keep markers handy. Put prototyping tools out where people can grab them when an idea strikes.

"Creativity follows context," says Kembel. The main idea, he says, is not to segregate creativity from other activities. "You don't need to be fancy to do it," he says.

Content Source: Fast Company

Related Posts

10 Inexpensive Ways To Spruce Up a Small/Shared Office Space

Shared Office Space Part 1 | An Entrepreneurs Perspective

Shared Office Space Part 2 | A Space Holders Perspective

Officebytes TV - Officeport CHI (Coworking in Chicago) A Quick Tour + An Interview

 
During my visit to Chicago this weekend, I had the opportunity to visit a very cool coworking space located right in the heart of the city. From the minute I walked in the space I received a warm welcome and was invited to take a tour of the space. Immediately following the tour, I requested an opportunity to film the space and interview the manager and some of the entrepreneurs doing business at Officeport CHI.

Listening to a few of the residents discuss how the space has improved their productivity as well as the overall image of their company really drives home the value of the coworking concept.

The space was huge, clean and well designed, complete with it's own man-made putting green. The only amenity that I felt was missing was a full court nerf basketball hoop...perhaps that is in their future plans. 

The interview is below along with some good quotes from some of the residents of the space:

James Carver, site Manager of OfficePort CHI, a coworking space in Chicago, discusses how the idea for creating the space was conceived, the convenience of the location also describes the endless list of features offered by Officeport CHI.

"It definitely presents my company in a better light. Having the downtown address on my business card that doesn't look like obviously like a residential address, goes a long way in make me look like the professional that I want to look."         James Epstein-Reeves | Founder - Do Well. Do Good. (www.dowelldogood.net)

"One day I just decided that there might be kind of a healthier way to live, where home can be home, and work can be work. It makes for a more professional impression I think."     Tiffany Meyers | Freelance Writer, Journalist, Copywriter (www.tiffanymeyers.com)

"I was working for home for about 4 years prior to this. And, unfortunately the walls in my house don't speak back to me. So, I wanted to get to a place where I could talk to others. Even just asking questions of people that are not even into my industry really helps me out alot. The fact that everything included from the wireless, to the fax and the printer and the coffee, it just makes for a great environment."     Brian Lefkowitz | President (www.theblueswing.com and www.thechillster.com)

If you or your company has a knowledge that would help entrepreneurs or small businesses to improve the quality of their workplace, openofficespace.com would love to interview you.

 

Topics might include:

- Commercial Real Estate Expertise

- Workplace Wellness

- How To...(any topic related to improving the workplace)

- Creating an Eco-Friendly Office

- Office Products and Office Furniture

- Workplace Interior Design

- Streamlining Office Expenses

- Property Marketing Solutions 

 

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Officebytes TV - 3 Common Mistakes Made By Many Entrepreneurs Looking for Office Space

On today's episode of Officebytes TV, Patrick Braswell, Founder of MOSAtlanta.com and Assistant Vice President with Colliers Spectrum Cauble discusses 3 of the top 10 mistakes made by many entrepreneurs and small businesses when looking for office space.

A few good quotes from the interview:  

"Companies that come out of executive suites or that are looking for traditional office space for the first time, they tend to fail to look at their current and future priorities. They don't list them out and make sure they have those ducks in a row before they actually go out and look for space."

"Going to an office suite or an office space based solely off of price. This one for entrepreneurs, people coming out of executive suites, looking for office space and traditional office space for the first time, make this mistake all the time."

"Determining the amount of square footage you need up-front. Get an architect involved if you can afford one, if you can't afford one, here's a general rule that you want to keep in your head. For every employee that you have, you need to think that it's going to be about 250 rentable square feet of office space that you need for them."  

About MOSAtlanta.com

MOSatlanta.com, short for My Office Search Atlanta, was designed to be a single point of reference for companies looking for office space in Metro Atlanta.

The goal of MOSatlanta.com is to provide their clients with a web based application that will simplify the office leasing process from start to finish, therefore, saving their clients time and money. Ultimately, their approach will align your business initiatives and financial objectives with the right real estate strategy to meet both.

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Shared Office Space Part 2 | A Space Holders Perspective

Small Biz/Entrepreneurs - Estimating The Right Amount of Office Space For Your Company

If you or your company has a knowledge that would help entrepreneurs or small businesses to improve the quality of their workplace, openofficespace.com would love to interview you.

 

Topics might include:

- Commercial Real Estate Expertise

- Workplace Wellness

- How To...(any topic related to improving the workplace)

- Creating an Eco-Friendly Office

- Office Products and Office Furniture

- Workplace Interior Design

- Streamlining Office Expenses

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Officebytes TV - Advice for Entrepreneurs on Sharing Office Space by Rob Basso

Officebytes TV just launched a new interview with successful entrepreneur Rob Basso. Rob is the owner of Advantage Payroll Services, BassoOnBusiness.com and Working Lunch With Rob.

Rob describes his experience with sharing office space and offers some very good advice/insight to entrepreneurs that are just starting out as well as those that are thinking about expanding into a bigger space.

A few good quotes from the interview:

"Just get creative, don't get stuck thinking I have to be in a $50 per square foot building, or I have to be on this street or I have to be on that street. The reality is if you are in an entrepreneurial business people understand the mode that you're in."

"As long as you do what you do really well,it won't make a difference if you're in the lower level of a hotel or renting space from somebody. So don't let that pressure really make a difference in the type of office space that your going to look for."

"If you can help it, don't get locked into a really long term lease, especially if your going to be a growing organization."

"When you rent space from somebody else, or you work in a shared or collaborative work environment, you can do and have access to some people that you may not have access to if you're out on your own and you buy a building or your rent a space where you have no inter-connectivity with other small business owners."

About Advantage Payroll Services

Advantage Payroll Services, based in Freeport, New York, has been providing comprehensive payroll and tax-filing services for clients since 1996. With professional and responsive local customer service associates and backed by the strength of a centralized processing system and technology, the company has become one of the most recognized names in the industry in the New York metropolitan area. The company is proud to call many of the region's most recognized companies and not-for-profit organizations as its clients.

About Basso On Business 

Basso on Business an in-depth business program hosted by successful entrepreneur Rob Basso. Episodes focus on regional companies, organizations and associations and the visionary owners who lead the charge.

Rob explores each operation firsthand, uncovers challenges and helps with practical advice and solutions to make businesses stronger.

About Working Lunch With Rob

Working Lunch with Rob Basso is a unique forum for those who have the craving to feed their entrepreneurial spirit. Each monthly lunch is designed to motivate and support small businesses with innovative presentations, business growth strategies and informative speakers.

At each Working Lunch event, guests view the premiere of the latest Basso On Business episode, and get involved in a live, interactive business discussion with Rob and leading experts. Topics vary, but the advice and commentary is priceless.

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10 Inexpensive Ways To Spruce Up a Small/Shared Office Space

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Small Biz/Entrepreneurs - Estimating The Right Amount of Office Space For Your Company

If you or your company has a knowledge that would help entrepreneurs or small businesses to improve the quality of their workplace, openofficespace.com would love to interview you.

Topics might include:  

- Commercial Real Estate Expertise

- Workplace Wellness

- How To...(any topic related to improving the workplace)

- Creating an Eco-Friendly Office

- Office Products and Office Furniture

- Workplace Interior Design

- Streamlining Office Expenses

- Property Marketing Solutions

iPad = A Great Weapon For Real Estate Agents To Put In Their Holster

 
When I first launched my other company, 3Dwalkthroughs.com, I spent a lot of time presenting my company's capabilities on my laptop. While I was extremely confident in my product offering, I was anything but confident in my ability to present it.

3Dwalkthroughs.com specialized in producing several types of 3D assets: 3D renderings, 3D walkthroughs, 3D floor plans, 3D interactive tools and even the type of 3D technology used in the movie Avatar. Depending on our clients needs, the end product was always rendered in a variety of different formats. (jpeg, mov, mpeg, swf, wmv, and more)

...and therein lied the problem.

While I tried my best to prepare samples based on the client I was pitching, they often requested to see examples of projects that were not included in my presentation. Clicking in and out of folders, opening various types of media players and launching different browsers was often a pain-stakingly slow process. (more than once my computer froze altogether) Needless to say, delays in my ability to show our "stuff" probably prevented me from closing a lot more projects than I should have.

Enter the Ipad.

On Friday I finally had an opportunity to spend a few hours test driving the iPad. In my humble opinion - the iPad will be a game changer for entrepreneurs, real estate agents or any other business professional that needs to pitch their goods, services or listings while they're on the go...it certainly would have helped me pitch 3Dwalkthroughs.com more effectively.

The quality of the display coupled with the ability to quickly open and navigate through photos and videos makes the Ipad the perfect device for real estate agents to WOW their clients. Being able to flip through photos, videos and property information as well as tap into the internet to get local statistics and other information will offer real estate agents an ability to provide a new level of service to their clients.

I also believe the touch screen technology will make reviewing listings on real estate sites a much more palatable experience for those who prefer to do a little searching on their own before speaking with an agent.

The one small (probably short term) issue I noticed is the iPad currently does not play Flash. Many virtual tour platforms as well as many video platforms utilize Flash as their core technology. Just yesterday though I read an article about a company that developed some sort of plug-in to get around this issue and I am sure this is just the first of many.  

Here are a few good articles I came across that describe in more detail some specific ways that the Ipad can be utilized by real estate agents. 

Just A Few Ways To Use The iPad For Real Estate - Geek Estate Blog

Apple’s iPad means big changes ahead for real estate - 1000 Watt Blog

More iPad for Real Estate - Property Flyer in Pages - About.com

The Apple iPad for Real Estate Agents - Real Estate Express.com

5 Ways iPad Will Reinvent Real Estate for Agents in the Next 5 Years - The Exit Pro

Apple iPad Real Estate Apps Are Here! - Housing Watch

If you are a real estate agent and are currently utilizing the iPad as a tool in your arsenal, openofficespace.com would love to interview you on Officebytes TV. Please DM us @openofficespace or reach out to us via email info at openofficespace.com.

Shared Office Space Part 2 | A Space Holders Perspective

Question: Have you recently downsized your staff?

Question: Did you overestimate the amount of office space your company needs?

Question: Did your subtenant move out unexpectedly?

If the answer to any of these questions is yes, it is quite possible that you have been left with unused office space. Assuming your company is fortunate enough to absorb this financial burden, you might want to consider the following great ways of utilizing this open space. 

- a full court nerf basketball hoop

- an indoor current pool

- an octagon

- a paint ball course

- a puppet theater

For the rest of us, sharing our unused office space with another company can mean the difference between business as usual and defaulting on a lease.  In addition to the revenue and cost sharing benefits, the networking opportunities provided by sharing office space can also be quite valuable.

While sharing your office space with an entrepreneur or small business can certainly seem like a "no brainer", there are quite a few things space holders should consider before deciding to go this route. Some of these considerations include: 

- Does your lease strictly prohibit subleasing? If so, perhaps you can try re-negotiating with your landlord. The commercial real estate crisis has made some landlords more flexible than in the past. 

- Is the subtenant required to sign a formal sublease?

- Is the subtenant required to sign a non-disclosure agreement?

- Will the subtenant have 24/7 access to the building? To the space?

- Will the subtenant be required to submit a security deposit?

- In addition to the rent, what expenses will subtenant be responsible for sharing?

- What furniture/supplies will be provided to the subtenant?

- Will the culture of the subtenant's company mesh with yours?

- Will the subtenant have their own private office?

- Will subtenant be provided keys to the space?

- Would it make sense to install 24-hour security cameras in the space?

- Does the shared space require any type of build-out?

- Are there any events, meetings or happenings in your space that would prevent the subtenant from being able to come in the office?

Clearly sharing office space has its inherent risks and rewards. If you do not know the potential subtenant, in addition to a formal background check, you might also want to consider doing some research on venues such as facebook, twitter, linked in, etc. If the subtenant seems sketchy on these platforms, you might want to think twice before making a decision that could cost your company dearly in the long run.

If you are a space holder and have additional considerations that you would add to the list above or even have a horror story about a shared office space, openofficespace.com would love hear from you. You might just help prevent a fellow space holder from making a VERY costly mistake. 

Related Posts

Shared Office Space Part 1 | An Entrepreneurs Perspective

Entrepreneurs and Startups, How "Walkable" Is Your Office Space Location?

Small Biz/Entrepreneurs - Estimating The Right Amount of Office Space For Your Company

Looking For Office Space? Price is only one of the options you need to consider.   

 

Feature Update: The Commercial Real Estate Broker Business Card

You're talking and we're listening.

Over the next several weeks openofficespace.com will be rolling out a host of new features on our site. Most of these new features were developed as a result of constructive feedback and suggestions we received from visitors to our site.

As of this morning, commercial real estate brokers can now add a virtual broker business card to their property listings...a great way to promote themselves to small businesses and entrepreneurs in addition to promoting their listings. The virtual business card can include the broker's photo, name, title, email, phone number, office address and their company name and website.

In addition, if a broker has multiple properties listed on openofficespace.com, a link will appear below their business card encouraging users to visit the other properties they have listed on the site. 

The process to add a broker business card is simple:

Step 1: Click The I HAVE SPACE button on the homepage.

 
  
Step 2: Select broker on the space holder section and the fields to create the broker business card will appear. Once you fill out this information along with the rest of your property details, just click save and you are good to go.

The Finished Product: Your broker business card will appear on the bottom right of your property details page.

FYI- You do not need to fill out this information every time you post a new property. While you can edit your broker business card at any time, your most recent version will automatically appear on every one of your property listings.

Openofficespace.com welcomes any comments or suggestions regarding how we can improve this new feature as well as the site in general. Please feel free to shoot us an email at [email protected] or via comment on our blog.

Entrepreneurs - 10 Reasons Why You MUST Bring "Health and Fitness" Into Your Office

Before I get started I just want to clarify, when I say bring "health and fitness" into your office, I am not suggesting that you need to make room for a treadmill, I am strictly speaking of bringing the "health and fitness" mindset into your office.

Why I'm qualified to write this blog post - I hold a B.S. in Adult Fitness from Cortland State, have worked in the corporate fitness programs of several Fortune 100 companies, was the managing partner in a 30,000 sq. ft. health club and for over 17 years have been a personal trainer to hundreds of clients just like YOU.

So in no particular order, here are 10 reasons entrepreneurs MUST bring "health and fitness" into their office:

1) Stress Relief - As an entrepreneur, it is inevitable stress and you will become intimate coworkers. How you manage this stress will have a direct impact on your ability to perform at work, your general health and your sanity. A 30-45 minute exercise session is one of the most effective ways to keep your stress at  manageable levels.  (i.e. walk, jog, run, hit the heavy bag, hit the weights, go for a  swim, whatever)

2) Productivity - Let me guess you work long hours and don't have time to fit exercise into your day. Some of the most successful/busy clients I have ever worked with were able to fit exercise into their schedule, but you can't? I cry Bu** sh**! You need to re-organize your schedule to make it fit.

An hour spent exercising before, during or after your workday coupled with a proper eating plan can help ensure that you have a generous amount of energy during the day and sleep more soundly at night. Two important commodities for entrepreneurs...so its worth organizing your day accordingly.   

3) Monkey See/Monkey Do - Whether you like it or not, you are a role model (the head monkey) to your employees.  If your employees see that you are passionate about health and fitness, it is very likely they will follow suit. The result: more productive/creative employees, less "sick days" and possibly a better looking staff picture.

4) Self-Confidence - Your ability to sell your concepts, products and even yourself will often boil down to the level of self-confidence you are able to portray. Regardless of the starting fitness level of clients I have trained, one thing always held true, a noticeable improvement in self-confidence after only a few weeks of consistent exercise.  

5) A Direct Connection Exists Between Exercise and Brain Performance - In today's challenging business environment, the slightest competitive advantage could mean the difference between a homerun venture and Chapter 11. Over the past several years, several research projects have delivered indisputable proof that exercise and brain performance are linked. Perhaps doing something (such as exercise) to strengthen the "noodle" can ensure you fall on the homerun side of the equation. For more on this topic you should read Spark: The Revolutionary New Science of Exercise and the Brainby John Ratey.

6) Improved Morale - A company that exercise together...well never mind that. The fact of the matter is that exercise often serves as a good opportunity for employees to get together outside of the workplace. I am convinced that one of the reasons many personal trainers are so well liked is they are in contact with people at a time when the beta endorphins are elevated. If you buy into this train of thought you can see how exercising together might result in a more cohesive staff.

7) Reduced Employee Turnover- Personal trainers often work with the same clients for years as their clients become dependent on the motivation, attention and direction offered by the trainer. If your encouragement has resulted in a workforce that feels good about themselves due to exercise, don't you think they will think twice before leaving you?

8) Improved Creativity - Many a great idea has been conceived on the treadmill. Regular aerobic activity improves the efficiency of the circulatory system ensuring more oxygen rich blood is delivered throughout the body..this includes the brain. Aerobic Exercise = the electricity to power the "light bulb" over your head.  

9) Consistent Energy Levels Throughout The Day - Without getting into a scientific explanation, eating small meals (low in simple sugars) spread throughout the day will improve the likelihood that you will have a consistent level of energy throughout the day. Very big meals will often leave you feeling sluggish and unable to concentrate.

10) You Will Help Prevent Cardiovascular Disease and Other Illnesses Caused From Inactivity - I recently came across a funny cartoon, a doctor is standing with his patient and says "What fits your schedule better, exercising one hour a day, or being dead 24 hours a day?" The daily stress we face as entrepreneurs can result in severe consequences to our health. Embracing "health and fitness" as a lifestyle can help prevent many of these illnesses before its too late.

Some actionable advice- I highly recommend hiring a personal trainer for 2 or 3 sessions every 6 months. Be clear that you are looking for an organized program that you can do on your own. Exercising with proper technique and intensity levels will help prevent you from getting injured and improve the chances you will see results...and stick to the program.

Time to put my entrepreneur hat back on and focus on making Open Office Space one of those homerun businesses.

 

Open Space Ventures LLC Launches a New Website to Help Entrepreneurs and Small Businesses Find and Plan the Perfect Office Space for Their Company

Woodbury, NY (PRWEB) October 26, 2009 -- Open Space Ventures LLC. launches OpenOfficeSpace.com (http://www.OpenOfficeSpace.com) an innovative new website that allows companies to post their available office space online, while offering small businesses and entrepreneurs an opportunity to find and plan the "perfect office space." It's a win-win situation: companies with unused office space can eliminate the extra carrying cost, simultaneously small businesses can find niche office space at the right price. Best of all, there is no cost associated with either listing or finding a space.

Created by David Gise and his partner Marc Spector, OpenOfficeSpace.com (http://www.OpenOfficeSpace.com) was designed with ease of use as the number one priority. "We set out to create an extremely clean and user friendly experience that is unlike any other typical real estate or classified website" said Gise.

OpenOfficeSpace.com (http://www.OpenOfficeSpace.com) streamlines the process of finding and posting office space, while providing insightful advice and powerful interactive tools to help small businesses throughout the leasing process.

Gise, a former personal trainer turned entrepreneur and social media consultant, conceived the idea for Open Office Space after meeting with several of his clients. He noticed a trend of companies hampered with carrying the cost of their extra office space but unsure or unaware of the options available to ease this burden.

The comprehensive "Evolving Guide to Leasing" (http://openofficespace.com/index.php?mistake=1&mod=top_10_leasing_mistakes_made_by_entrepreneurs_and_small_businesses) alone is worth a visit to the site. The interactive guide explores the "Top 10 Mistakes" made by companies during the leasing process, outlines in layman's terms "The 4 Steps" it takes to be successful every step of the way and even offers more than 50 ways for companies to reduce their office expenses. From finding the right space and negotiating the lease to planning the layout and creating an eco-friendly work place, the site's powerful interactive tools and easy to understand content simplifies the leasing process for everyone involved.

One of the most common mistakes made during the leasing process is estimating how much space a company actually needs. Leasing too much can result in an unnecessary expense while leasing too little can leave a company in some very tight quarters. The site's free space estimation tool (http://openofficespace.com/index.php?guide=4steps&mod=space_estimation_tool) helps entrepreneurs and small businesses calculate the right amount of square footage based on their specific requirements. Whether a business requires a single desk, a cubicle, a shared office, a private office, a coworking space or an executive suite, the space estimation calculator will ensure that a company gauges their space requirements correctly.

Once a company determines their correct space requirements, the space planning/floor plan tool can be used to lay out the entire space by dragging and dropping furniture directly onto the plan. "It's a lot easier to arrange furniture using the space planning tool than to be surprised when the moving van arrives" Gise explains. Determining the placement of phones, computers, printers and copiers before the day of the move can help save entrepreneurs valuable time" adds Gise. Floor plans including furniture layouts can be saved, printed or shared with friends and colleagues or even posted on other property listing sites.

"The site is an excellent resource, not only in this economy but in any economy. It can really help many companies streamline their expenses while helping others create an ideal working environment" said Spector.

Open Office Space is based in New York. Users can design, find or post available office space at no cost anywhere in the US and Canada. Featured cities on the site include Austin, TX; Charleston, SC; Los Angeles, CA; San Francisco, CA; Toronto, Ontario; Baltimore, MD; Chicago, IL; Miami, FL; San Jose, CA; Vancouver, British Columbia; Boston, MA; Dallas, TX; New York, NY and Seattle, WA.