Open Office Space

Shared Office Space and White Noise - A Toe-Tapper, A Candy Wrapper...A Knuckle Puncher

My previous shared office space was in an awesome loft building in trendy SOHO, NY. While the space was awesome, it was situated in an old building and the wood floors were somewhat creaky.

I am not sure if the guy a few desks in front of me was trying out for the Tap Dance Kid or he was getting ready to take over drums for Neil Peart of Rush, either way, he was a compulsive toe-tapper. From the minute he sat down, to the minute he left for the day, his foot was going.

Step back a few years earlier and the star of the "annoying show" was played by the famous "candy wrapper", a.k.a the guy who only purchased candy covered in loud wrappers. And much like "toe tapper", "candy wrapper" was busy doing his thing ALL DAY LONG.

The part of Knuckle Puncher would have been played by me, luckily I was able to control myself. Therefore we will just chalk up knuckle puncher to a character that only made the cutting room floor.

Conclusion: Quiet workplaces need office white noise systems (Follow this link to a pretty funny post explaining the need for white noise by Dudley B. Dawson of the Examiner)

White noise machines are small, compact devices that emit a gentle “humming” sound, much like that of a fan. The white noise machine's hum is actually composed of every sound audible to the human ear, so that any one individual sound in the environment is “absorbed” into the white noise machines sound. This phenomenon is similar to the way in which one individual voice is indistinguishable from that of a large crowd. 

Content Source: sleepwell

Whether you're a space holder or an entrepreneur/small business looking to move into a shared office space, you really need to consider the acoustics and potential for distractions. Over time these little annoyances can add up to hours of lost production for everyone sharing the space.

Even a simple white noise system can help to increase everyone's focus within an office space. Here are a few resources for white noise systems:

Ear Plug Superstore

Avlelec

Sound Machines Direct

By the way, if you happen to know "toe-tapper" or "candy-wrapper" please keep this post quiet. I would hate to be forced to drag "knuckle-puncher" out of retirement.

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Shared Office Space Part 1 | An Entrepreneurs Perspective 

Shared Office Space Part 2 | A Space Holders Perspective

Your Office Space Is An Extension Of Your Brand

 
Lets face it, from the first second a potential client, partner, investor or employee steps foot into your office space, your company is being judged. Whether consciously or sub-consciously, a visitor to your space will make some initial assumptions about your company based on the aesthetics, cleanliness, culture, design, vibe, lighting, noise levels, floor plan, temperature, furnishings, etc. of your office.

Does this mean that every office needs to look like Google's headquarters?

NOT AT ALL.

It simply means that if the elements above are not consistent with the rest of your brand/corporate message, you could be creating an unnecessary strike one against your company.

Here are a few examples of an office sending an inconsistent brand message:

- You're an interior design firm but your reception area is cluttered with torn furniture that looks like it was purchased at a garage sale.

- Your start-up company is playing host to a group of penny-wise investors and your space is decked out with the most expensive italian leather furniture that money can buy.

- You're a corporate attorney dealing with very sensitive information and your client's files are openly displayed on your desk.

- Your an office furniture company and your space is completely furnished with another companies furniture. 

- You're a graphic design/branding firm with an outdated corporate logo emblazoned throughout your office.

Stepping back and really looking at your office space from an outside perspective can be difficult if not impossible. By clearly defining your brand, identifying the types of visitors you will be hosting and being crystal clear about what you want your space to portray about your company, you put yourself in a much better position to get valuable 3rd party input.

Perhaps you can create a short survey and invite a few friends and family members to visit your space and offer feedback. This exercise might give you a much better idea of what vibe your office is giving off.

Of course if you're an entrepreneur or small business looking to share space within an existing office, your ability to control every element will be somewhat limited. With that said, you can still do your best to search for available options that best represent your brand. 

Much like your companies website, your office space can go a long way to help ensure that your brand message is consistent.

Save the strike one's for next months opening day.

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Shared Office Space Part 1 | An Entrepreneurs Perspective 

Shared Office Space Part 2 | A Space Holders Perspective

  

   

Virtual Office Staging - Make Your Unused Office Space Stand Out From The Crowd

 
Perhaps you recently downsized your staff leaving you with 4 large, but empty office spaces.

Or

Maybe you signed a long term lease right before the economy went south for the winter. As a result, you overestimated the amount of space you needed for your business.

Either way, you have been left with the burden of carrying the costs of this unused office space and all the expenses that go along with it.

The good news (from a psychological standpoint) you are not alone. The bad news...you are not alone.

An increased number of companies are realizing they can use sites like openofficespace.com to find sub-tenants for their unused office space and help ease this financial burden.

The challenge however is that with an increased number of companies competing for the eyeballs of potential sub-tenants, how can you make your property stand out from the rest? To make matters worse, most unused office space is completely empty or the existing furniture/furnishings are in bad shape. And lets face it, not everyone is blessed with the wonderful power of a vivid imagination. 

Why not take a page from playbook from the residential real estate market and stage your commercial property?

Instead of posting washed out pictures of a boring empty office space or trying to populate the space with furniture from other rooms, how about Virtually Staging that bad boy? Using advanced 3D rendering technology, a photo can be taken of your empty office and then virtually staged, so that it looks like a million bucks.

A staged home typically sells more quickly and for a higher price...why not a commercial space? Granted we are talking about sales vs. rentals but it's still about standing out from the crowd if you hope to attract qualified leads.

Below is an sample of this technology utilized for promoting an empty residential property.

 
  

 
  
Disclaimer: Whenever a staged image is used, it needs to be clear that the image is an artists representation of the property and not the actual condition the property will be delivered to the sub-tenant.

If this is something you might be interested in, we recommend contacting Real Tour Vision. RTV boasts the largest network of independent virtual tour providers and can easily dispatch a photographer to help you out with this affordable and cost effective way of making your unused office space stand out from the crowd.

Openofficespace.com is on a mission to identify the coolest and most effective technologies to help our users promote their properties. If you have one up your sleeve, please share.

Image & Content Source: Real Tour Vision

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Small Biz/Entrepreneurs - Estimating The Right Amount of Office Space For Your Company

Open Space Ventures LLC Launches a New Website to Help Entrepreneurs and Small Businesses Find and Plan the Perfect Office Space for Their Company

Open Space Ventures LLC Launches a New Website to Help Entrepreneurs and Small Businesses Find and Plan the Perfect Office Space for Their Company

Woodbury, NY (PRWEB) October 26, 2009 -- Open Space Ventures LLC. launches OpenOfficeSpace.com (http://www.OpenOfficeSpace.com) an innovative new website that allows companies to post their available office space online, while offering small businesses and entrepreneurs an opportunity to find and plan the "perfect office space." It's a win-win situation: companies with unused office space can eliminate the extra carrying cost, simultaneously small businesses can find niche office space at the right price. Best of all, there is no cost associated with either listing or finding a space.

Created by David Gise and his partner Marc Spector, OpenOfficeSpace.com (http://www.OpenOfficeSpace.com) was designed with ease of use as the number one priority. "We set out to create an extremely clean and user friendly experience that is unlike any other typical real estate or classified website" said Gise.

OpenOfficeSpace.com (http://www.OpenOfficeSpace.com) streamlines the process of finding and posting office space, while providing insightful advice and powerful interactive tools to help small businesses throughout the leasing process.

Gise, a former personal trainer turned entrepreneur and social media consultant, conceived the idea for Open Office Space after meeting with several of his clients. He noticed a trend of companies hampered with carrying the cost of their extra office space but unsure or unaware of the options available to ease this burden.

The comprehensive "Evolving Guide to Leasing" (http://openofficespace.com/index.php?mistake=1&mod=top_10_leasing_mistakes_made_by_entrepreneurs_and_small_businesses) alone is worth a visit to the site. The interactive guide explores the "Top 10 Mistakes" made by companies during the leasing process, outlines in layman's terms "The 4 Steps" it takes to be successful every step of the way and even offers more than 50 ways for companies to reduce their office expenses. From finding the right space and negotiating the lease to planning the layout and creating an eco-friendly work place, the site's powerful interactive tools and easy to understand content simplifies the leasing process for everyone involved.

One of the most common mistakes made during the leasing process is estimating how much space a company actually needs. Leasing too much can result in an unnecessary expense while leasing too little can leave a company in some very tight quarters. The site's free space estimation tool (http://openofficespace.com/index.php?guide=4steps&mod=space_estimation_tool) helps entrepreneurs and small businesses calculate the right amount of square footage based on their specific requirements. Whether a business requires a single desk, a cubicle, a shared office, a private office, a coworking space or an executive suite, the space estimation calculator will ensure that a company gauges their space requirements correctly.

Once a company determines their correct space requirements, the space planning/floor plan tool can be used to lay out the entire space by dragging and dropping furniture directly onto the plan. "It's a lot easier to arrange furniture using the space planning tool than to be surprised when the moving van arrives" Gise explains. Determining the placement of phones, computers, printers and copiers before the day of the move can help save entrepreneurs valuable time" adds Gise. Floor plans including furniture layouts can be saved, printed or shared with friends and colleagues or even posted on other property listing sites.

"The site is an excellent resource, not only in this economy but in any economy. It can really help many companies streamline their expenses while helping others create an ideal working environment" said Spector.

Open Office Space is based in New York. Users can design, find or post available office space at no cost anywhere in the US and Canada. Featured cities on the site include Austin, TX; Charleston, SC; Los Angeles, CA; San Francisco, CA; Toronto, Ontario; Baltimore, MD; Chicago, IL; Miami, FL; San Jose, CA; Vancouver, British Columbia; Boston, MA; Dallas, TX; New York, NY and Seattle, WA.

Cool Huh? pick of the week (chargepod mobile charger) Don't Lose Your Work Like I Did

This weeks Open Office Space Cool Huh? pick is a day late and also the reason for our selection.

Our featured subject for (Friday) Thursday August 27th - the chargepod mobile charger by callpod 

Description: The Chargepod by callpod could have come in most handy yesterday when my laptop battery died, erasing all my work.

The Chargepod is a 6-way charging device that allows you to charge multiple cell phones, PDAs, headsets, and most other mobile electronics with a single power cord. Just pick out the manufacturer-specific adapters for your devices and throw away the dozens of power cords and wall warts that are cluttering your office and home. Chargepod uses voltage regulator technology and interchangeable power adapters to safely charge all of your mobile devices regardless of manufacturer or model.

Features:

• Charges up to 6 devices at the same time
• Small, portable and lightweight
• Eliminates the clutter from having multiple chargers
• Compatible with thousands of mobile devices such as iPods, cell phones, Bluetooth headsets, PDAs, digital cameras, navigation units, mp3 players, digital readers and portable gaming systems
• Chargepod is compatible with all foreign 120/240 V adapter wall plugs; no additional power supply is necessary

Why we chose the callpod as this weeks subject: Currently I am on a houseboat in the middle of Lake Powell, AZ. In an effort to stay as productive as possible I brought along my laptop, blackberry, ipod and a few other mobile devices.

Yesterday while multi-tasking, I looked down and realized that I was about to lose power on my laptop. I quickly tried to save my work but unfortunately for me it was too late. The laptop died and I lost about 4 hours worth of work. With limited available outlets, and what seems to be an unlimited amount of devices that need to be charged, I guess something had to give.

Vowing that this would not happen to me again I searched for a device that could charge multiple devices at the same time, all from one outlet.

Today's entrepreneur relies on multiple mobile devices to stay productive while they are on the go. Hotel rooms, offices, coffee shops, and as I found out firsthand, even houseboats, often have limited electrical outlets.

Perhaps the chargepod can keep prevent another embarassing episode of a grown man yelling expletives at a beautiful lake with a bunch of people standing around...jaws a dropping.

Content and Image Source: callpod website

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Cool Huh? pick of the week (The Surf Shelf) No more excuses! Surf the internet while you exercise.

Cool Huh? pick of the week (usertesting.com) - Great Resource for Entrepreneurs/Small Businesses

 

Cool Huh? pick of the week (The Surf Shelf) No more excuses! Surf the internet while you exercise.

As we announced last week, we just launched a new weekly feature on the Open Office Space blog called Cool Huh?  Each week  we will select a new product, tool, application, website or technology that we think will make at least one entrepreneur or small business person (besides us) say "Holy s...! That could really be helpful to me and my business. How did I not hear about this before? "

Our featured subject for Thursday August 20th - The Surf Shelf

Description: The Surf Shelf is a shelf made of 100% polycarbonate and affixes to most cardiovascular machines for the purpose of surfing the internet during exercise.

       

The Features of The Surf Shelf:

- It is completely transparent so you can easily see the exercise machine readout

- Adjustable angle settings fit any exercise machine console

- 100% Polycarbonate- The same material used to make bullet-proof glass

- Easily collapses for storage in a briefcase or gym bag

- Built-in Velcro strap secures any laptop or DVD player

- Air vents keep the laptop or DVD player cool

- Stays out of the way while you exercise

Why we chose surfshelf.com as this weeks subject: As I mentioned in a previous post, for 17 years prior to getting involved in the whole technology thing I was a personal trainer. During this period, I worked with a very diverse group of clients including: professional athletes, CEO's of public companies, stay at home moms & dads, weekend warriors, children, teens as well as basically every personality type you can think of.

A by-product of working with this diverse clientele is that I became an expert on fielding all types of excuses. I became very accustomed to clients using a "lack of time" as the #1 reason they were not able to adhere to a regular exercise program.

Note: This excuse came in especially handy for the entrepreneurs I worked with.

Therefore, the reason we have chosen the Surf Shelf as this weeks pick is to help entrepreneurs kill two birds with one stone. There is overwhelming data which supports the positive impact exercise can have on a persons brain, stress levels, self confidence and overall ability to handle difficult situations.

I hope that the "inactive entrepreneurs" out there aren't going to be too angry with me as The Surf Shelf might just have eliminated their most effective excuse.

After we have had a chance to test this product ourselves we will offer our opinion. 

Content and Image Source: Surf Shelf Website

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Cool Huh? pick of the week (usertesting.com) - Great Resource for Entrepreneurs/Small Businesses

Entrepreneurs - Are your thumbs the most fit part of your body? 

As we announced last week, we just launched a new weekly feature on the Open Office Space blog called Cool Huh?  Each week  we will select a new product, tool, application, website or technology that we think will make at least one entrepreneur or small business person (besides us) say "Holy s...! That could really be helpful to me and my business. How did I not hear about this before? "

Our featured subject for Thursday August 20th - The Surf Shelf

Description: The Surf Shelf is a shelf made of 100% polycarbonate and affixes to most cardiovascular machines for the purpose of surfing the internet during exercise.

       

The Features of The Surf Shelf:

- It is completely transparent so you can easily see the exercise machine readout

- Adjustable angle settings fit any exercise machine console

- 100% Polycarbonate- The same material used to make bullet-proof glass

- Easily collapses for storage in a briefcase or gym bag

- Built-in Velcro strap secures any laptop or DVD player

- Air vents keep the laptop or DVD player cool

- Stays out of the way while you exercise

Why we chose surfshelf.com as this weeks subject: As I mentioned in a previous post, for 17 years prior to getting involved in the whole technology thing I was a personal trainer. During this period, I worked with a very diverse group of clients including: professional athletes, CEO's of public companies, stay at home moms & dads, weekend warriors, children, teens as well as basically every personality type you can think of.

A by-product of working with this diverse clientele is that I became an expert on fielding all types of excuses. I became very accustomed to clients using a "lack of time" as the #1 reason they were not able to adhere to a regular exercise program.

Note: This excuse came in especially handy for the entrepreneurs I worked with.

Therefore, the reason we have chosen the Surf Shelf as this weeks pick is to help entrepreneurs kill two birds with one stone. There is overwhelming data which supports the positive impact exercise can have on a persons brain, stress levels, self confidence and overall ability to handle difficult situations.

I hope that the "inactive entrepreneurs" out there aren't going to be too angry with me as The Surf Shelf might just have eliminated their most effective excuse.

After we have had a chance to test this product ourselves we will offer our opinion. 

Content and Image Source: Surf Shelf Website

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Cool Huh? pick of the week (usertesting.com) - Great Resource for Entrepreneurs/Small Businesses

Entrepreneurs - Are your thumbs the most fit part of your body? 

Cool Huh? pick of the week (usertesting.com) - Great Resource for Entrepreneurs/Small Businesses

Today, we are launching a new weekly feature on the Open Office Space blog called Cool Huh?  Every Thursday from here on out,  we will select a new tool, application, website or technology that we think will make at least one entrepreneur or small business person (besides us) say "Holy s...! That could really be helpful to my business. How did I not hear about this before? "

Here's the catch! The selected subject will be featured in 2 parts.

Part 1 will simply mention the featured product or site, include some basic information detailing what it's all about, describe why we selected the subject and then welcome any comments from others who have experienced the subject.

Part 2 will be our review of the subject after WE had a chance to experience it ourselves.

Our first featured subject - Thursday August 13th - Usertesting.com

   

Description: UserTesting.com uses the Web 2.0 crowdsourcing model to dramatically drop the price of usability testing. It lets website owners easily get pre-screened users to rapidly do usability testing of their websites.

What this low-cost user testing service offers:

• A Flash video of a user speaking their thoughts as they browse your website. Watch a sample video.

• A written summary where that same user tells you what they liked, disliked, and what would have caused them to leave your site. See a sample summary.

UserTesting.com lets you "look over the shoulder" of people in your target audience while they use your website. And makes it fast, easy, and inexpensive, so you’re more likely to do it.

Why we chose usertesting.com as this weeks subject:  Because we know that the overwhelming majority of us plot, plan and strategize our online initiatives in a vacuum. Whether it's because we are too "thin skinned", think we know it all, or simply because we think we can't afford it, we usually launch with only feedback from our inner circle. 

Take a look at the powerhouse list of testimonials and you will see why we have such high hopes for this one.

Just because people aren't emailing us telling us why our stuff sucks, does not mean it doesn't. Most people will just move on the someone else's stuff.

Content and Image Source: usertesting.com website

Entrepreneurs - Put obstacles/setbacks/failures in the right perspective. THEN you can move past them!

If I have learned one thing from my 17 years as a personal trainer, it is the importance of getting my clients to put their obstacles, setbacks and/or short term failures in the right perspective. Once a client has been able to master this behavior, the chances that they will stick to an exercise program for the long haul will improve dramatically. 

Here is the typical scenario of a client that is NOT able to master this behavior: Client X will have a bad weekend of eating or drinking.  They will then cancel their training appointment at the beginning of the week as they feel like they already blew it and "What was the point!" The occassional Monday morning cancellations will eventually become more frequent and ultimately, Client X would drop out altogether(fail).

As I became more experienced as a trainer, I realized that if I was going to really help my clients to achieve their long term goals, I needed to get them to understand that they could easily move past their temporary setbacks by putting them into the right perspective.

The Right Perspective A bad weekend of eating of drinking is only a temporary setback. In most cases, a few good workouts and a consistent  week of good eating will get a persons health and fitness program right back on track.

All too often, the voices in our head speak much louder than common sense. As a result we tend to give short term failures much more relevance than they deserve, in many cases derailing our chances of long term success.  

As entrepreneurs, I think it is safe to say that the amount of possible obstacles, setbacks and temporary failures can be multiplied by a factor of 10. Whether it is a failed sales call, a denial of funding, a new competitor entering the market, a slow month of sales, etc., there are many opportunities whereby our overall perspectives can become blurred.

By learning to compartmentalize setbacks, obstacles and failures and view them for what they really are, temporary, we stand a much better chance of thinking about the logical "next steps" that will allow us to  move past them...perhaps even grow from them.

As Open Office Space continues to evolve, I find the need to remind myself of the advice I have given many others as a personal trainer - put things in the right perspective. And, when I take this self given advice, I am almost always in a better position to handle a given obstacle, setback or failure.

Sometimes, though, it is a little hard to hear myself over those darn loud voices in my head.

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Entrepreneurs - Are your thumbs the most fit part of your body? 

"Talk to me, Goose. Talk to me." Where Do You Turn For Answers as a Small Biz/Entrepreneur?

                                 

A couple of days ago I was channel surfing and caught the beginning of the movie Top Gun...of course that is where I spent my next 2 hours. After the first hour I lost count of how many times I said the word "corny and "cheesy" to describe some of the dialogue.

If you get a chance, take a few hours and re-watch the movie but be prepared for the headache you will get from rolling your eyes.

(Click here for a  funny post titled "Talk to me, Goose. Talk to me" from a 2003 post on Espn.com by Bill Simmons detailing a lot of these corny lines and how it pertained to that years upcoming football season) 

The reason I was watching TV in the first place was because I was working on mock ups for some future upgrades to Open Office Space, hit a BAD mental block and needed to clear my head. 

In the past, instead of watching TV, I would have meandered over to one of the other entrepreneurs in my shared office space and chatted it up until I found the answers I needed to break through the given mental obstacle of the day.

About a month ago I moved into a new office space, and while awesome in many respects, it does not offer the same colloborative environment of the past.

So speaking of "cheesy", here is my segue.

Do you remember the scene in Top Gun where Maverick was rubbing his fallen partners Dog Tags while contemplating whether or not he should re-engage in battle? - "Talk to me, Goose. Talk to me." I am not sure why, but watching this scene made me realize the importance of doing a little soul searching before making a final decision on an office space. The goal being to identify the type of work environment in which we would be the most productive. Ex. collaborative, quiet and isolated, or bustling corporate.

If you are like me and depend on constant feedback, approval, naysaying and often tough love to help guide your business decisions, then a quiet and isolated environment might not be the right fit for your entrepreneurial intiative/small business. Just to be clear, isolated in this case might not mean there are no people around, but rather you cannot lean on anyone for feedback.   

If you spend a few minutes searching the ever growing inventory of unused office space on our site, you will quickly see that the average asking rent has dropped and the amount of affordable spaces have increased. In other words, you can be a little bit more selective in your final decision.

Moral of the story, if you constantly need a "Goose" to lean on for direction or inspiration, make sure that your decision for a new office space is not only a function of the cost of rent but also finding the type of space that meshes most effectively with your individual/corporate personality.

Image Source: Top Gun Day

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Looking For Office Space? Price is only one of the options you need to consider.

Your homepage is a virtual 15-second elevator pitch. Does yours ramble on?

Prior to getting into the whole technology thing, I was a personal trainer (over 17 years) to the rich and famous in New York City and Long Island. In order to survive  as a personal trainer with this type of clientele, there was one communication skill that was a MUST...the ability to get to the point.

I am convinced that the concept of the bobblehead came from someone watching a conversation between myself and one of my clients during my first few years of training. Here's how it probably happened:

1)  I would bring up a topic and ramble on about it

2) My client would lose interest after my a few minutes but continue to shake their head in agreement to be polite.

3) Clients head would continue to bob their heads up and down as long as I was talking.

4) An outsider witnessed this exchange and the idea for the bobblehead was born. 

Thankfully, one of my clients sat me down and explained the importance of getting to the point. He informed me most business leaders are bombarded every day with ideas, business proposals and other types of pitches. In addition, they have very little patience for small talk as there are so many hours in the day, and so many people vying for their attention.

Needless to say, I have gotten very good at not only getting to the point, but also recognizing the signs when someone has lost interest in a conversation.

Not so subtle Segue.

A companies homepage needs to be as brief and to the point as a face to face elevator pitch. Unlike a human interaction, a homepage does offer the luxury of a direct conversation with regards to being able to recognize that a person is losing interest. They just click away from your site.

It is amazing how many websites, many which look quite impressive and even beautiful, do not express the benefits that can be derived from the site, service or application. They might be chock full of information, but it is not really clear what they do or exactly what problems they solve for their visitors.

Companies are spending huge dollars with SEO experts to ensure they rank high on the major search engines. And/or they retain  "social media experts" to help increase their brands exposure and drive more traffic to the website...but is it a waste? All the traffic in the world is pointless if people click away once they get to your site.

It is critical to constantly step outside of your own head, and view your homepage from a visitors standpoint. Does it clearly (and briefly) state your companies benefits and what problems you solve for your visitors? Are your calls to action consistent with your other marketing efforts?  Does it take more than 15 seconds to get the gist of the sites offerings?

Openofficespace.com is about a week and a half from launching version 2.0 of our site. While we'd like to think that our initial site accomplished all that is mentioned above, it was only after we stepped back and viewed the site from a different perspective that we came up with "flaw fixers" that we hope will take us to the next level.