Open Office Space

Can Your Workplace Afford NOT to Install Healthy Vending Machines?

   
  

On the heels of a recent speaking engagement I attended about corporate fitness coupled with the fact that the summer is approaching fast and furious, I decided to re-purpose a blog post that was written a little over a year ago.(also, I think I was the ONLY person reading my blog over a year ago) 

The speaker at the corporate fitness event was very passionate about how critical it is to make smart food choices in the office, as this is where most of us spend the majority of our time. As a personal trainer of over 17 years I couldn't agree more. My clients can work out everyday until they are blue in the face (many do), but only when they make a concerted effort to improve their eating habits at their workplace, do they experience real and long lasting results.

Here is the post:

A few weeks ago, I had an opportunity to chat with Sean Kelly, CEO of HealthyVending.com. Many years ago, I had explored the concept of healthy vending with a good friend of mine that was in the industry. On the surface the concept seemed quite simple. All we had to do was replace the poor choices found in most vending machines with some healthier options, and we would cure worldwide obesity within a few years.

After spending about a week researching this "simple concept" we quickly realized a successful execution of a healthy vending machine business was anything but simple...we never spoke about it again.

So at this point I should step back and thank Twitter. About a month ago, I asked (via tweet) if anyone knew of any healthy vending machine companies. A visit to a local high school for my Sunday morning b-ball game prompted me to ask this question as there was not one healthy option to choose from in the vending machine.

While I received several responses to my post, no one was able to provide me with any answers. Just when I thought the issue was dead, I was contacted by Sean introducing me to his company, healthyvending.com. 

The mission of Sean's company is to help unite man and nutrition (h.u.m.a.n.) by placing premium healthy vending machines across the globe and giving 10% of proceeds back to charitable causes that fight obesity and malnutrition.

For the last 15 months h.u.m.a.n. Healthy Vending has focused on building a one of a kind vending machine, specifically designed to overcome the obstacles that have prevented healthy vending from achieving a mainstream adoption in the past.

h.u.m.a.n. machines were created to accomplish three primary goals:

1. Increase revenues & profits for vending operators & sales commissions for locations.
2. Make operating, maintaining, & stocking the machines easier while making consumer interaction more enjoyable.
3. Create happy, healthy & loyal customers.

The machine features a touch-screen LCD, streaming video content, a cashless payment system, an eco-friendly power device and attractive graphics.

Aside from their unique machine, h.u.m.a.n. Healthy Vending utilizes on-location surveys, demographical analysis, & past precedence, to determine the specific product mix that best suits each location.

What most impressed me about my conversation with Sean is his companies commitment to the fight against obesity/malnutrition coupled with his clarity regarding the importance of making his machines profitable. In today's economy, most schools, corporations, health clubs, airports, hospitals, etc. would be hesitant to give up the revenue they derive from their current vending machines just to promote healthier food choices...thanks to healthyvending.com, now there is a profitable alternative.

It is no secret that a healthier employee is a more productive one. As companies downsize their workforce, it is going to be more important than ever for remaining employees to be productive. 

For entrepreneurs and small businesses with a few employees it is especially critical to be self-responsible as far as making smart food choices. This demographic most likely does not have the luxury of a corporate dining room or a sponsored corporate fitness program.

h.u.m.a.n. Healthy Vending is the rare breed of company that truly does offer the best of both worlds.

Healthy Food Choices + A Significant Revenue Opportunity + A More Productive Workplace = h.u.m.a.n. Healthy Vending

Image Source: HealthyVending.com

If you have any tips or tricks that you use to help you make smart food choices in your office, openofficespace.com would love to hear about them.

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A VERY COMPREHENSIVE List of Resources To Recycle Your Used/Old Office Electronics

 
Donating/recycling your used office electronics (computers, monitors, laptops, flash drives, cell phones, televisions, scanners, printers, hard drives, keyboards, speakers, cables, cords, ink and toner cartridges, appliance, cameras) can not only go a long way to help the environment, it can also aid many people in remote and underprivileged communities, schools and organizations by providing them with access to technologies they could otherwise not afford.

Below is a VERY COMPREHENSIVE list of resources to help you sell or donate your used office equipment:

Goodwill partnered with Dell Computer to create RECONNECT, a comprehensive electronics recovery, reuse and environmentally responsible recycling opportunity for consumers in participating communities. RECONNECT offers FREE drop-off recycling and reuse options for unwanted electronics.

CollectiveGood collects used cell phones and donates refurbished phones to both the developing world and organizations in the US, such as Planned Parenthood, United Way, Center for Domestic Violence Prevention, etc.

Inveneo, a non-profit social enterprise whose mission is to empower people in remote and underserved communities and the organizations who serve them through access to computing and communications will take old flash drives (otherwise known as USB Memory Sticks) and get them into the hands of students, aid workers and small business entrepreneurs in the developing world.

Close the Gap makes reused and refurbished computers available to underprivileged individuals in Africa and other developing countries.

Digital Linkshas provided more than 65,000 computers to schools, hospitals and NGOs across Africa, Asia and Eastern Europe. Your business can help provide technology solutions for development.

World Computer Exchange helps to bridge the global digital divide for youth all over the world by expanding local capacity for the educational use and responsible disposal of computers.

Interconnection'smission is to make information technology accessible to underserved communities around the world.

Source: Digital Tips

Find a Local Program

Earth 911
Earth 911 is a comprehensive communication medium for the environment. Earth 911 has taken environmental hotlines, web sites and other information sources nationwide, and consolidated them into one network. Once you contact the Earth 911 network, you will find community-specific information on eCycling and much more.

My Green Electronics
Provided by the Consumer Electronics Association, this site is a resource for consumers wishing to purchase green products and/or searching for local opportunities to recycle or donate used electronics.

Electronic Industries Alliance's Consumer Education Initiative
The Electronic Industries Alliance's eCycling Central Web site helps you find reuse, recycling and donation programs for electronics products in your state.

TechSoup
TechSoup has compiled a comprehensive body of information to promote computer recycling and reuse. This site provides resources for those who would like to donate hardware, those who would like to acquire recycled hardware, and refurbishers.

Rechargeable Battery Recycling Corporation (RBRC)
RBRC can help you recycle portable rechargeable batteries commonly found in cordless power tools, cellular and cordless phones, laptop computers, camcorders, digital cameras, and remote control toys. Search for collection sites by zip code.   

Manufacturer and Retailer Programs

Manufacturers and retailers take different approaches to give you several options to donate or recycle your electronics. The following programs developed by EPA's Plug-In To eCycling partners may be national or regional in scope and may:

• Offer takeback, mail-in, or trade-in programs;
• Support local organizations that collect equipment;
• Host collection events at retail locations; or
• Support local recycling events with cities and municipalities.

Government-Supported Donation and Recycling Programs 

e-cycle St. Louis: Electronics Recycling for the Region
This consumer electronics collection program has been developed by the St. Louis Regional Partnership for Electronics Recovery to encourage reuse and recycling of unwanted electronics in the St. Louis region.

eRecycle.org
This Web site provides guidance and information to consumers in California about recycling electronics.

Federal Electronic Challenge
If you are a government agency or a business, check out the Federal Electronics Challenge for tools on how a large institution can donate or recycle its used electronics.

www.ecyclingtools.com
This resource kit provides information on the entire lifecycle of electronics and contains useful information to help you address your e-waste concerns.

Source: Environmental Protection Agency

Some More:

E-cycling Central

PC disposal

Gazelle

You Renew

Electronic Recycylers

Turtle Wings

FREE GEEK

Recycle Spot

Green Citizen

Freecycle.org

Buymytronics.com

My Bone Yard

Green Phone

Cell for Cash

If you know of other resources to help recycle your used/old office electronics, openofficespace.com would love to hear about them so we can share with our audience.

  

Marketing A Shared Office Space | Virtual Tours Go High-Def

  
If a picture is worth a thousand words, what's a full screen 360 degree view worth?  

Always on the lookout for innovative technologies to help companies best showcase their unused office space, we recently came across a few samples of a high definition virtual tour...VERY COOL.

If you have an impressive coworking, executive suite or shared office space, adding this type of full screen presentation to your property listing will definitely make a powerful impact and potentially help improve your chances of generating qualified leads.

To better describe this technology, here are some excerpts and samples from a blog originally posted by Jason LaVanture, founder of Blue Lava Media and Real Tour Vision.

Could it really be High Definition Interactive Virtual Tours?  Yes, times have changed drastically over the last two years and team BlueLaVaMedia is working hard to keep our virtual tour technology at the forefront of virtual tour technology.

Today we are proud to announce that we have upgraded our virtual tour viewer to support Full Screen High Definition images. Take a look at the virtual tours below and you will quickly see how our new HD full screen virtual tours transform the typical interactive virtual tour to something quite spectacular.  Trust us that our new HD experience literally makes your audience feel like they are standing right in the room!

Sample our new HD Virtual Tours:

http://rtvpix.com/RE-3608-MEK2OV-01

http://rtvpix.com/RE-3273-5SCY8A-01

http://rtvpix.com/BU-2026-5KWOEM-01

Don't worry about load time.  In fact, our virtual tours load faster than any of the other video or interactive virtual tour platforms out there!  This is because we compress our images down to an amazingly small size before publishing them to our servers while maintaining strict standards in quality.  No waiting for a huge video file to load only to get a tiny window.  No more staring at a loading bar for two minutes only to end up viewing a simple full screen slide show. Now you can tell your customers that you're giving online shoppers a truly interactive HD virtual tour experience.  Finally, our HD full screen virtual tours can also be easily converted into streaming video for YouTube deployment! It's truly amazing! 

If you are aware of any other innovative technologies that would help companies market their unused office space to entrepreneurs or small businesses, openofficespace.com would love to hear from you.

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When my office space was in Manhattan...using a long commute to your advantage.

 
This post is about making lemonade from lemons and inspired by today's beautiful weather and how much I miss commuting into Manhattan.

When I was in Manhattan...

I had to drive 20 minutes to the subway and then hop on the N or W train for about 45 minutes. All together, my commute was about an hour longer than it is now.

When I was in Manhattan...

I used to read between 2-3 books every two weeks during my commute. Now the only time I get to read is right before bed and I am lucky if get through 1 book in the same amount of time.It is not uncommon for me to wake up with a string of drool attaching my mouth to the last the page I was on when I fell asleep.

When I was in Manhattan...

I utilized the bevvy of subway advertisements, graffiti and other signage as creative inspiration for logos, websites and other graphic design projects I was working on. Sometimes just seeing a unique color combination used in a totally unrelated advertisement was enough to inspire a winning design concept.

When I was in Manhattan...

I took full advantage of nice days like today. Instead of hopping on the train at the station right outside my office, I would walk 40 blocks to the last possible train station. In addition to the health benefits I reaped from these long walks, I also was able to pull design inspiration from random store signs, logos and other advertisements displayed throughout the city.

When I was in Manhattan...

I would often utilize my subway ride as a way of "cooling off" before responding to a difficult email. Many times after taking this time to re-read an aggressive email I realized that the intention of the message was not nearly as aggressive as it first seemed. 

When I was in Manhattan...

I used to take great pleasure in watching people learn what is meant by the bodies "stretch reflex". On the subway, this reflex was demonstrated by the person that kept dozing off only to awaken temporarily (and embarrassed) when their head dropped too far, and their neck muscles contracted violently to keep their head from falling on the floor. It was like dinner-theater on the train.

Clearly, everybody has a different situation as it relates to their commute to and from the office. Whether you have a long walk, drive, train ride, bus ride or even plane flight, the question you should ask yourself is - How can I utilize my commute to work as an advantage?

Perhaps you can:

- Catch up on some reading

- Listen to an interesting podcast or audio book

- Get some exercise

- Find creative inspiration

- Decompress

- Explore new parts of the world/neighborhood

- Network with other commuters

As you search for your next office space, perhaps a little bit of a longer commute can actually turn out to be a good thing after all.

If you are an entrepreneur, start-up or small business, Openofficespace.com would love to hear how you take advantage of YOUR commute to work.

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10 Inexpensive Ways To Spruce Up a Small/Shared Office Space

  

Sharing a small office space does not mean you need to spend your days in a robotic, "suck the life out of you" cubicle. As Greg Hoffmeister of T3 Advisors commented on one of our previous blog posts, Your Office Space Is An Extension Of Your Brand -You only really get one chance to make that "first" impression. What startups need to remember is that inexpensive space doesn't need to look "cheap". Splashes of color on certain walls, lighting and cool/slick Ikea furniture can really make a difference without breaking the bank.

Below are 10 affordable ways to breathe life into a small/shared office space:

1) Add a fresh coat of paint- Dig up some of the old clothes you were about to donate to the Salvation Army and pick up a gallon or two of paint. Adding some color to the walls, even better, adding colors that reinforce your brand, can help to breathe a little life into your space and your company.

For an example of a powerful use of color in an office, check out this photo profile of Yahoo's Toronto Office by Chris Fyvie.  

2) Cover bare walls with inexpensive artwork or photography - Whether online or at a local street fair, inexpensive artwork/photography can be found quite easily. Remember, your office is an extension of your brand so make sure the artwork/photography you choose accurately reflects this.

3) Go green by adding a few plants - Most local groceries or even bulk outlet stores like Walmart, Costco, BJ's etc. have inexpensive plants for sale. Adding plants to your office space can help to improve the air quality, reduce stress and improve morale. Plants can also help your company be more successful. (well maybe that parts not exactly true) 

4) Improve the lighting by adding lamps- Not every spaced is blessed with great natural lighting. Stores like Ikea offer a nice selection of inexpensive decorative lamps that will not only help add light to your space but style as well.   

5) Make use of colorful storage units/filing cabinets- Who says that filing cabinets/storage units have to be boring? Home Depot, Kmart and Target all offer affordable storage units that are available in a variety of colors. If you can't paint your walls, colorful storage units can be a great way of adding an accent of color to your space.

6) Visit thrift stores or garage sales to find unique furniture pieces - One man's junk is another man's treasure. A unique coat rack, bean bag chair, umbrella stand or bookcase can help give your office space a character of its own.

7) Organize your loose computer wires with colorful tubing- In my last shared office space the entire decor was focused around orange crush soda bottles. To maintain this theme, the space holder provided us with inexpensive orange tubing to hide our loose computer wires. 

8) Make use of knick-knacks - Inexpensive wall/desk clocks, colorful vases, artifacts and statues can help add a finishing touch to your office space and tie your whole theme together. These items can be found at most discount and department stores. 

9) Magazine/Book Shelves- Inexpensive magazine rack/book shelves offering strategically selected periodicals can help manage the initial impression you make on your visitors. 

10) Bring your pets to work - While this option might not work for every office, bringing a well behaved pet to work can go along way to improve the morale in your office. (my favorite option) 

If you have additional suggestions that can help a small business/entrepreneur spruce up their shared office space on a shoestring budget, Open Office Space would love to hear from you.

   

  

   

Shared Office Space and White Noise - A Toe-Tapper, A Candy Wrapper...A Knuckle Puncher

My previous shared office space was in an awesome loft building in trendy SOHO, NY. While the space was awesome, it was situated in an old building and the wood floors were somewhat creaky.

I am not sure if the guy a few desks in front of me was trying out for the Tap Dance Kid or he was getting ready to take over drums for Neil Peart of Rush, either way, he was a compulsive toe-tapper. From the minute he sat down, to the minute he left for the day, his foot was going.

Step back a few years earlier and the star of the "annoying show" was played by the famous "candy wrapper", a.k.a the guy who only purchased candy covered in loud wrappers. And much like "toe tapper", "candy wrapper" was busy doing his thing ALL DAY LONG.

The part of Knuckle Puncher would have been played by me, luckily I was able to control myself. Therefore we will just chalk up knuckle puncher to a character that only made the cutting room floor.

Conclusion: Quiet workplaces need office white noise systems (Follow this link to a pretty funny post explaining the need for white noise by Dudley B. Dawson of the Examiner)

White noise machines are small, compact devices that emit a gentle “humming” sound, much like that of a fan. The white noise machine's hum is actually composed of every sound audible to the human ear, so that any one individual sound in the environment is “absorbed” into the white noise machines sound. This phenomenon is similar to the way in which one individual voice is indistinguishable from that of a large crowd. 

Content Source: sleepwell

Whether you're a space holder or an entrepreneur/small business looking to move into a shared office space, you really need to consider the acoustics and potential for distractions. Over time these little annoyances can add up to hours of lost production for everyone sharing the space.

Even a simple white noise system can help to increase everyone's focus within an office space. Here are a few resources for white noise systems:

Ear Plug Superstore

Avlelec

Sound Machines Direct

By the way, if you happen to know "toe-tapper" or "candy-wrapper" please keep this post quiet. I would hate to be forced to drag "knuckle-puncher" out of retirement.

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Your Office Space Is An Extension Of Your Brand

 
Lets face it, from the first second a potential client, partner, investor or employee steps foot into your office space, your company is being judged. Whether consciously or sub-consciously, a visitor to your space will make some initial assumptions about your company based on the aesthetics, cleanliness, culture, design, vibe, lighting, noise levels, floor plan, temperature, furnishings, etc. of your office.

Does this mean that every office needs to look like Google's headquarters?

NOT AT ALL.

It simply means that if the elements above are not consistent with the rest of your brand/corporate message, you could be creating an unnecessary strike one against your company.

Here are a few examples of an office sending an inconsistent brand message:

- You're an interior design firm but your reception area is cluttered with torn furniture that looks like it was purchased at a garage sale.

- Your start-up company is playing host to a group of penny-wise investors and your space is decked out with the most expensive italian leather furniture that money can buy.

- You're a corporate attorney dealing with very sensitive information and your client's files are openly displayed on your desk.

- Your an office furniture company and your space is completely furnished with another companies furniture. 

- You're a graphic design/branding firm with an outdated corporate logo emblazoned throughout your office.

Stepping back and really looking at your office space from an outside perspective can be difficult if not impossible. By clearly defining your brand, identifying the types of visitors you will be hosting and being crystal clear about what you want your space to portray about your company, you put yourself in a much better position to get valuable 3rd party input.

Perhaps you can create a short survey and invite a few friends and family members to visit your space and offer feedback. This exercise might give you a much better idea of what vibe your office is giving off.

Of course if you're an entrepreneur or small business looking to share space within an existing office, your ability to control every element will be somewhat limited. With that said, you can still do your best to search for available options that best represent your brand. 

Much like your companies website, your office space can go a long way to help ensure that your brand message is consistent.

Save the strike one's for next months opening day.

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Shared Office Space Part 2 | A Space Holders Perspective

Question: Have you recently downsized your staff?

Question: Did you overestimate the amount of office space your company needs?

Question: Did your subtenant move out unexpectedly?

If the answer to any of these questions is yes, it is quite possible that you have been left with unused office space. Assuming your company is fortunate enough to absorb this financial burden, you might want to consider the following great ways of utilizing this open space. 

- a full court nerf basketball hoop

- an indoor current pool

- an octagon

- a paint ball course

- a puppet theater

For the rest of us, sharing our unused office space with another company can mean the difference between business as usual and defaulting on a lease.  In addition to the revenue and cost sharing benefits, the networking opportunities provided by sharing office space can also be quite valuable.

While sharing your office space with an entrepreneur or small business can certainly seem like a "no brainer", there are quite a few things space holders should consider before deciding to go this route. Some of these considerations include: 

- Does your lease strictly prohibit subleasing? If so, perhaps you can try re-negotiating with your landlord. The commercial real estate crisis has made some landlords more flexible than in the past. 

- Is the subtenant required to sign a formal sublease?

- Is the subtenant required to sign a non-disclosure agreement?

- Will the subtenant have 24/7 access to the building? To the space?

- Will the subtenant be required to submit a security deposit?

- In addition to the rent, what expenses will subtenant be responsible for sharing?

- What furniture/supplies will be provided to the subtenant?

- Will the culture of the subtenant's company mesh with yours?

- Will the subtenant have their own private office?

- Will subtenant be provided keys to the space?

- Would it make sense to install 24-hour security cameras in the space?

- Does the shared space require any type of build-out?

- Are there any events, meetings or happenings in your space that would prevent the subtenant from being able to come in the office?

Clearly sharing office space has its inherent risks and rewards. If you do not know the potential subtenant, in addition to a formal background check, you might also want to consider doing some research on venues such as facebook, twitter, linked in, etc. If the subtenant seems sketchy on these platforms, you might want to think twice before making a decision that could cost your company dearly in the long run.

If you are a space holder and have additional considerations that you would add to the list above or even have a horror story about a shared office space, openofficespace.com would love hear from you. You might just help prevent a fellow space holder from making a VERY costly mistake. 

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Shared Office Space Part 1 | An Entrepreneurs Perspective

 


One thing I have realized from bumping around from one shared office space to another is that the coolest, hippest and most impressive "looking" spaces do not always make for the most productive.

When I launched openofficespace.com last March, I was sharing office space with an extremely "hip" advertising agency in the heart of trendy SOHO, NYC. From shelves lined with Orange Crush soda bottles to the sliding wall enclosing the conference room, the space reeked of AWESOME! Every single client who came to visit me in that SOHO office was visibly impressed.

The only problem, I was completely unproductive. 

Possible reasons: my toetapping neighbor, the heat banging through the pipes, the construction in the building, the action going on outside, the elevator that took 20 minutes to come, the every company for themself culture, the extra 45 minute commute, etc.

By way of comparison, my previous office, (2 blocks from Madison Square Garden) looked like a garage sale threw up in a second hand store. It was dirty, the furniture was barely standing and there were more random artifacts and used video equipment than the Smithsonian. And guess what, between the collaborative atmosphere and pure energy that flowed in that "dirty" space, I was never more productive.

The moral of the story, while sharing office space can certainly seem like a "no-brainer" for cost conscious entrepreneurs, it is vital that your final space decision extends beyond simply the decor or monthly rent. If the space does not cultivate a productive environment for YOU, then all the "cool" orange crush bottles in the world won't matter.

To help ensure that you find the right shared office space environment for your company, we have compiled a list of important factors to consider before making your final decision:

General
- Long and short term business and real estate priorities

Location
- Location (travel time, accessibility via public transportation, proximity of: clients, customers, competition, suppliers, vendors, partners, hotels, etc.)
- Branding image (What does your office space say about your company? Do you care?)
- Space requirements (How much actual space your company requires?)

Culture
- Is there white noise music played overhead? (yes or no)
- Are you allowed to bring pets to work?
- Does the space offer dress down Fridays?

Maintenance
- Does entire space get cleaned regularly by a professional cleaning service? -     - Is there construction happening in the building? In neighboring buildings?

Supplies/Furniture
- Do spaceholders share a refrigerator?
- Does space com furnished?     - What equipment will be shared?
- Which utilities will be shared? (electric, cable, internet, phone, etc.)

Space Considerations
Open space plan
Closed Offices
Natural Light
Windows

Building Considerations
- Hours of Building Access
- Will every tenant get their own key to the building? To the space itself?
- Does space offer 24 hour air-conditioning?
- Does space offer 24 hour elevator access?

Legal & Privacy Considerations
- Is it required for new tenants to sign a confidentiality agreement? (yes or no) - Are you comfortable with hearing others hearing details of your day to day operations?

Environmental Considerations
- Is space eco-friendly? (yes or no)

Networking Considerations
- What type of business are you in?
- What types of businesses do you want to connect with?
- What types of businesses would complement yours?

If you are an entrepreneur and have additional considerations that you would add to the list above or even have a horror story about a shared office space, we would love hear from you. You might just help prevent a fellow entrepreneur from making a VERY costly decision.

Shared Office Space Part 2 will review things a spaceholder needs to consider before deciding to share their unused office space with a potential stranger.

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